Dear Artist,
This year's World Fantasy Convention will be held in the city of Madison, Wisconsin (USA) from Thursday November 3rd to Sunday November 6th, 2005.
If you have exhibited in a World Fantasy Convention art show anytime in the past three years or have been a Guest of Honor at a World Fantasy Convention, you are exempt from the jury selection process.
In order to be considered for this show, we must have your samples no later than September 30th, 2005. Samples can be: tear sheets, photos, magazine covers, and slides. Please do not send originals of any kind, full-sized prints, or transparencies. If you would like them returned to you, you must include a stamped, self-addressed envelope large enough to hold your samples.
Digital samples of your work are also acceptable if the size of the e-mail containing the samples is no larger than 1Mb in size, and the files are formatted as JPEG, GIF or TIFF files. If there is a web site that contains samples of your work, an email with the site address may be sent. Please send any digital submissions to the following address:
At least 3 but no more than 6 samples must be included. Space will be allocated first-come, first-served, with the concurrence of the jury for inclusion in the WFC art show.
Please send in your space request form with your jury materials to the address on the form. This will enable us to put your name on your space as soon as the jury has passed your work without additional delay.
Do not send the fee until you are approved. If you are approved for the show, we will send you a confirmation letter and a bill for your space at that time. If you need to change your reservation you may do so then. If you are not approved, we will send you a note to that effect as well.
If you passed the jury for one of the last three World Fantasy Art Shows, you only need to fill out the space request form, including the name of the show in which you exhibited and a check or money order for the amount of space you wish to reserve. Please also include $35 as payment for a WFC supporting membership if you are not attending the convention, unless you have been a past WFC Guest of Honor.
Please include a SASE with sufficient postage for the return of your confirmation materials. You will be receiving bid sheets and your artist/print shop control sheets. Please let us know if you need more than one control sheet (each has room for up to 20 pieces).
Mail-in artwork is subject to a $10 additional fee per artist. The address to which to mail in your artwork will be included in your confirmation letter. All artists shipping to the show must ship prepaid. You should utilize reusable cartons/packing material and must include sufficient postage to cover return shipping and insurance. Please specify in writing which service (UPS, Federal Express, USPS, etc.) you want your art returned by, and the exact amount of insurance, if any. If no special instructions are given, the art will be returned via UPS, insured.
There will be space for both 3D and 2D work. All 2D work will be on lighted 4' by 6' pegboard panels. Please let us know if you have any special needs (electricity, free-standing artwork) and we will try to accommodate them. There will be print shop space available to exhibiting artists. We will provide hanging hardware (hooks, clips, etc.).
Open to exhibiting artists only. There will be no commission. A flat fee of $1 per item entered will be charged. For example, if you bring four copies each of 4 different prints the fee will be 4 x 4 x $1 or $16.
We will have some space for special displays. If you wish to bring a special display for your art, we will try to accommodate you, but there may be space limitations. All such requests will be handled on a case-by-case basis.
Panel fees are US$30 for a 4' x 6' panel, US$60 for 2 panels and US$90 for 3, with a maximum of 3 panels per artist. Tables are $60 for a 6' x 30" table, $30 for a 1/2 table and $15 for a 1/4 table, with a maximum of 2 tables per artist. All funds must be in US dollars drawn upon a US bank. Make checks and money orders payable to "WFC-Madison."
There will be convention awards for Best of Show and Honorable Mention given out.
Support your fellow artists! We need volunteers! If you would like to help with set-up, tear-down, the auction, or in any other way, please contact us at:
Erin McKee, WFC 2005 Art Show, 549 E. 3rd Street, New Richmond, WI 54017
Email: wfc2005.artshow@gmail.com
All prints must be clearly labeled with the artist's name, the title, and the print shop price. We encourage shrink-wrapping of print shop copies to protect against damage from shipping and handling.
Both matted and unmatted copies are allowed in the print shop, but unmatted copies must be either packaged in plastic with backing or rolled into tubes with one matted copy for display. No loose unmatted prints will be allowed in the Print Shop.
All pieces are sold without any reproduction rights. We will provide a list of pieces sold, with the names and addresses of the purchasers.
An art auction, if needed, is planned for 10 AM Sunday morning, 11/6/2005 in the Art Show exhibit area.
Be prepared for the Art Show staff to handle your sold artwork. Please provide packing materials for small 3D objects.
Convention Memberships (both full and supporting) are available up to the start of the convention. However attending membership is limited and we are expecting to sell out early. If you (or your agent) are attending, please plan to pick up all artwork between the hours of 4:00 and 7:00pm Sunday.